Tissue Loans

The Burke GRC loans sub-samples of tissues to researchers for molecular studies, which may involve analysis of DNA, RNA, proteins or isotopes, or other molecules.

General Philosophy

We are committed to a program of general collecting that provides voucher specimens for our tissues. Tissues without voucher specimens and collection data are of more limited use because researchers have no way to verify identification or to pursue complementary studies of anatomy, geographic variation in morphology, etc.

Our collection serves two communities: our first priority is to provide a resource for graduate students and other researchers at the University of Washington. Thus, tissues that were collected with particular research projects in mind or those that could form the basis of a PhD project might not be available for loan or may be subject to more stringent loan conditions (see below).

The Burke also provides grants of its tissues and extracts to qualified researchers at other institutions. Only rarely will the Burke consider providing the bulk of material for a particular research project. All those requesting grants will be expected to abide by our Tissue Policy (see below). In return, the Burke will absorb the high cost of obtaining, cataloguing and maintaining tissues and extracts for general use by the research community.

Tissue Policy

Requesting a Tissue Loan 
All requests for tissues must be received in writing, preferably via email to the Genetic Resources collections manager (contact information available on the People & Contact page). Researchers should provide detailed information about their proposed project and need for tissues, formally agree to our Loan Conditions, and be prepared to pay applicable fees or shipping expenses (see below for details). Granting of loans is contingent upon final approval from appropriate curators and researchers within the Division of Zoology.

Information Requested 
Before receiving loan approval, researchers must provide the following information in their application letter:

  1. Description of Project. Applicants should provide a complete description of the research project, including research goals, scientific rationale, molecular techniques, the lab where the research is to be completed, and experience of the researcher or expertise available from lab colleagues.
  2. List of Samples Requested. Please use our online ornithology databasemammalogy database, or herpetology database (accessible through the Arctos website by selecting “UWBM Herp” from the Collection drop-down menu) to compile a preliminary list of desired tissues, noting UWBM #, scientific name, and tissue number for each requested sample. Researchers who need more detailed specimen data to plan their study may request this be sent to them.
  3. Relative Contribution of Burke. Researchers should indicate how much genetic material they already have in hand, either from their personal collecting effort or through requests from other institutions. In most cases, researchers should not expect the Burke to provide them with all the tissues necessary for a dissertation or other large project.
  4. Statement of Agreement of Conditions of Loan. Researchers must agree to the Burke Museum GRC Loan Conditions (see below), and make a statement to that effect in their request. Loan Conditions will also be listed briefly on the loan packing slip or invoice, which researchers are requested to sign and return upon receipt of tissues.

Loan Conditions

  1. Tissue Use. You may use loaned tissues and their extracts only for the approved researchers and project. If you wish to change the scope of the project or share tissue or DNA with additional researchers, you must obtain prior approval from the Burke. While we do not expect you to return extracts or leftover tissue under normal circumstances, in the case of rare tissues we may request that you do so.
  2. Permits. If a loan is approved, requesters must provide appropriate permits for transport or import.

    Loans within the U.S.: U.S. researchers who request tissues obtained outside the U.S. will need to provide a copy of their USDA transport permit before tissues can be shipped. These permits may be obtained from the USDA Animal and Plant Health Inspection Service

    International Loans: 
    Import permits: Foreign researchers must include any import permit required by their government. If no permit is needed, the researcher must state so in writing at the time of the tissue request. 

    Export permits: The Burke will arrange appropriate U.S. export permits, which require 1 to 2 weeks to process. Export of CITES listed species will be greatly facilitated if the receiving institution can provide a Certificate of Scientific Exchange. 

    Export permit fees: The U.S. Fish and Wildlife Service charges a premium inspection fee for export permits that include any "protected" species, including migratory birds, marine mammals, CITES species, endangered or threatened species, etc. As of 2015, this fee is $93 per shipment, and we need those requesting loans to cover this fee. In most cases, exports of tissues from animals that are not specially protected under these agreements will not be subject to permit fees.

    Further information about the new fees 

    USFW overview pages of laws, treaties, and regulations 
    USFW laws & permits list 
    USFW lists of protected species 

    Direct links for determining protection status for species of interest: 
    Migratory Birds 
    MBTA species: alphabetical list 
    MBTA species: taxonomic list 

    Species covered under CITES 

    Species covered under the Endangered Species Act 

    Species covered under the Marine Mammal Protection Act 

  3. Acknowledgments and Publications. Researchers who use our collection for publications and reports should acknowledge the "University of Washington Burke Museum" and should provide copies of their publications to us (hard copy or PDF).

Researchers should reference specific tissues by listing the tissue’s museum catalog number (e.g., UWBM 54326) in addition to its scientific name. If sequences derived from tissues are submitted to a genetic databank (e.g., GENBANK), the UWBM# and basic voucher specimen information such as location and date should be included.

Service Fee, Exchanges, and Shipping 
Because collecting and maintaining tissues is difficult, expensive and consumptive, we request users provide some evidence of reciprocal benefit to the Burke and/or other museum collections.

Currently, we either charge a $25 per tissue service fee (lower for loans of > 10 tissues) or request exchange of specimens or services.

The tissue fee serves several purposes:

  1. It encourages thoughtful use of and appreciation of the collection. As laboratory techniques improve, the gap in effort between obtaining tissues and analyzing them is widening into a gulf, particularly for rare or hard-to-obtain species. Our tissue collection is heavily used—typically we loan 1,500 to 2,000 tissues per year—and demands on it are growing. Requesting a fee is one way to encourage researchers to evaluate their use of tissue collections, to keep their requests reasonable, and to contribute to building collections when they can.
  2. It spreads the cost of tissues more evenly among users. As molecular labs become widespread, many researchers who do not have the resources or desire to collect specimens still need access to tissues. The fee allows such users to support collections and to receive loans routinely, without necessarily being asked to respond with exchanges of specimens or tissues.
  3. It provides valuable financial support. While laboratory research is generally relatively well funded, museums still struggle to obtain basic funding for and recognition of the importance of their collections. Cryogenic storage for tissues is expensive to maintain, and loans are a labor-intensive and sometimes expensive to process. Fees make a valuable contribution towards maintaining the collection and ensuring that it will continue to be available to a wide array of users.

Alternative to the service fee, researchers may request an exchange or collaboration. The following may be considered appropriate for exchange:

  • Salvaged or collected frozen whole animals
  • Tissues requested by the Burke for a particular research project
  • Equivalent use of other museum collections

For example, in cases of requests by curators at other institutions that also loan tissues routinely, the fee may be waived. In addition, the Burke reserves the right to determine whether an exchange is desirable and of comparable value. Exchanges of tissues or blood without vouchers are generally discouraged. When unusually large numbers of tissues are requested, collaboration or co-authorship may be appropriate; this must be negotiated on a case-by-case basis.

Shipping Method: Tissues will be sent in 95% ethanol, unless otherwise specified, and via courier so that the shipment can be tracked. Loaned tissues will be accompanied by a detailed packing list and/or invoice.

Loans within the U.S.: Most loans will be sent at our expense unless the service fee is waived, in which case we will ask for a FedEx account number to cover shipment costs. For requests within the U.S., we can also accommodate researchers who prefer loans sent on dry ice.

International loans: Courier fees for international shipments (currently ca. US$75-$175 for a typical tissue loan) will be covered by those requesting the loan.

International wire transfers: Because international wire transfers currently cost ca. US$25-40, and because we have no control over these costs and cannot anticipate what they will be for individual transactions, people wishing to pay tissue loan service and shipping fees via wire transfer will be charged an additional flat fee of $25, to help off-set the wire-transfer costs.

For more information, contact the Genetic Resources Collections Manager on the People & Contact page.

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